Federal Form W-3 (Transmittal of Wage and Tax Statements) (2024)

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Transmittal of Wage and Tax Statements
2024 Form W-3
Attention:You may file Forms W-2 and W-3 electronically on the SSA’s EmployerW-2 Filing Instructions and Information web page, which is also accessibleat www.socialsecurity.gov/employer. You can create fill-in versions ofForms W-2 and W-3 for filing with SSA. You may also print out copies forfiling with state or local governments, distribution to your employees, andfor your records.Note: Copy A of this form is provided for informational purposes only. Copy A appears inred, similar to the official IRS form. The official printed version of this IRS form is scannable,but the online version of it, printed from this website, is not. Do not print and file Copy Adownloaded from this website with the SSA; a penalty may be imposed for filing forms thatcan’t be scanned. See the penalties section in the current General Instructions for FormsW-2 and W-3, available at www.irs.gov/w2, for more information.Please note that Copy B and other copies of this form, which appear in black, may bedownloaded, filled in, and printed and used to satisfy the requirement to provide theinformation to the recipient.To order official IRS information returns such as Forms W-2 and W-3, which include ascannable Copy A for filing, go to IRS’ Online Ordering for Information Returns andEmployer Returns page, or visit www.irs.gov/orderforms and click on Employer andInformation returns. We’ll mail you the scannable forms and any other products you order.See IRS Publications 1141, 1167, and 1179 for more information about printing these taxforms.DO NOT STAPLEa Control number33333For Official Use Only:OMB No. 1545-0008b941MilitaryKind of Payer(Check one)Hshld.emp.CT-1943944Medicaregovt. emp.d Establishment numberKind of Employer(Check one)None apply501c non-govt.State/localnon-501cState/local 501cThird-partysick pay(Check ifapplicable)Federal govt.1 Wages, tips, other compensation2 Federal income tax withhelde Employer identification number (EIN)3 Social security wages4 Social security tax withheldf Employer’s name5 Medicare wages and tips6 Medicare tax withheld7 Social security tips8 Allocated tipsc Total number of Forms W-210 Dependent care benefits911 Nonqualified plans12a Deferred compensationh Other EIN used this year13 For third-party sick pay use only12b15 State14 Income tax withheld by payer of third-party sick payg Employer’s address and ZIP codeEmployer’s state ID number16 State wages, tips, etc.17 State income tax18 Local wages, tips, etc.19 Local income taxEmployer’s contact personEmployer’s telephone numberEmployer’s fax numberEmployer’s email addressFor Official Use OnlyUnder penalties of perjury, I declare that I have examined this return and accompanying documents, and, to the best of my knowledge and belief, they are true, correct, andcomplete.Signature:FormW-3Date:Title:Transmittal of Wage and Tax Statements2024Department of the TreasuryInternal Revenue ServiceSend this entire page with the entire Copy A page of Form(s) W-2 to the Social Security Administration (SSA).Photocopies are not acceptable. Do not send Form W-3 if you filed electronically with the SSA.Do not send any payment (cash, checks, money orders, etc.) with Forms W-2 and W-3.ReminderSeparate instructions. See the 2024 General Instructions for FormsW-2 and W-3 for information on completing this form. Do not file FormW-3 for Form(s) W-2 that were submitted electronically to the SSA.Purpose of FormComplete a Form W-3 transmittal only when filing paper Copy A ofForm(s) W-2, Wage and Tax Statement. Don’t file Form W-3 alone. Allpaper forms must comply with IRS standards and be machine readable.Photocopies are not acceptable. Use a Form W-3 even if only onepaper Form W-2 is being filed. Make sure both the Form W-3 andForm(s) W-2 show the correct tax year and employer identificationnumber (EIN). Make a copy of this form and keep it with Copy D (ForEmployer) of Form(s) W-2 for your records. The IRS recommendsretaining copies of these forms for 4 years.When To File Paper FormsE-FilingMail Form W-3 with Copy A of Form(s) W-2 by January 31, 2025.The SSA strongly suggests employers report Form W-3 and Forms W-2Copy A electronically instead of on paper. The SSA provides two freee-filing options on its Business Services Online (BSO) website.• W-2 Online. Use fill-in forms to create, save, print, and submit up to50 Forms W-2 at a time to the SSA.• File Upload. Upload wage files to the SSA you have created usingpayroll or tax software that formats the files according to the SSA’sSpecifications for Filing Forms W-2 Electronically (EFW2).W-2 Online fill-in forms or file uploads will be on time if submitted byJanuary 31, 2025. For more information, go to www.SSA.gov/bso. Firsttime filers, select “Register”; returning filers, select “Log In.”Where To File Paper FormsSend this entire page with the entire Copy A page of Form(s) W-2 to:Social Security AdministrationDirect Operations CenterWilkes-Barre, PA 18769-0001Note: If you use “Certified Mail” to file, change the ZIP code to“18769-0002.” If you use an IRS-approved private delivery service, add“ATTN: W-2 Process, 1150 E. Mountain Dr.” to the address and changethe ZIP code to “18702-7997.” See Pub. 15 (Circular E), Employer’s TaxGuide, for a list of IRS-approved private delivery services.For Privacy Act and Paperwork Reduction Act Notice, see the separate instructions.Cat. No. 10159Y

Extracted from PDF file 2023-federal-form-w-3.pdf, last modified October 2023

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More about the Federal Form W-3Corporate Income TaxEstimatedTY 2023

We last updated the Transmittal of Wage and Tax Statements in January 2024,so this is the latest version of Form W-3, fully updated for tax year 2023. You can download or print current or past-year PDFs of Form W-3 directly from TaxFormFinder.You can print other Federal tax forms here.

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Related Federal Corporate Income Tax Forms:

TaxFormFinder has an additional 774 Federal income tax forms that you may need, plus all federal income tax forms.These related forms may also be needed with the Federal Form W-3.

Form Code	Form Name
Form W-3C	Transmittal of Corrected Wage and Tax Statements
W-3(PR)	Informe de Comprobantes de Retencion (Info Copy Only)Estimated
Form W-3SS	Transmittal of Wage and Tax Statements
W-3	Transmittal of Wage and Tax Statements (Info Copy Only)Estimated
W-3 (PR) Instructions	Instructions for Form W-3PREstimated
Inst W-2 and W-3	Instructions for Forms W-2 and W-3, Wage and Tax Statement and Transmittal of Wage and Tax StatementsTax Return
W-3SS	Transmittal of Wage and Tax Statements (Info Copy Only)Tax Credit

View all 775 Federal Income Tax Forms

Form Sources:

The Internal Revenue Service usually releases income tax forms for the current tax year between October and January, although changes to some forms can come even later.We last updated Federal Form W-3 from the Internal Revenue Service in January 2024.

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Original Form PDF is https://www.irs.gov/pub/irs-pdf/fw3.pdf
Federal Income Tax Forms at https://www.irs.gov/forms-instructions-and-publications
Federal Internal Revenue Service at http://www.irs.gov/

Form W-3 is a Federal Corporate Income Tax form. While most taxpayers have income taxes automatically withheld every pay period by their employer, taxpayers who earn money that is not subject to withholding (such as self employed income, investment returns, etc) are often required to make estimated tax payments on a quarterly basis. Failure to make correct estimated payments can result in interest or penalties.

About the Corporate Income Tax

The IRS and most states require corporations to file an income tax return, with the exact filing requirements depending on the type of company.

Sole proprietorships or disregarded entities like LLCs are filed on Schedule C (or the state equivalent) of the owner's personal income tax return, flow-through entities like S Corporations or Partnerships are generally required to file an informational return equivilent to the IRS Form 1120S or Form 1065, and full corporations must file the equivalent of federal Form 1120 (and, unlike flow-through corporations, are often subject to a corporate tax liability).

Additional forms are available for a wide variety of specific entities and transactions including fiduciaries, nonprofits, and companies involved in other specific types of business.

Historical Past-Year Versions of Federal Form W-3

We have a total of thirteen past-year versions of Form W-3 in the TaxFormFinder archives, including for the previous tax year. Download past year versions of this tax form as PDFs here:

2023 Form W-3

2024 Form W-3

2022 Form W-3

2023 Form W-3

2021 Form W-3

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